Difference between revisions of "2019 Tasks"

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(Put tasks into working groups)
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For tasks that involve making decisions, obviously very small decisions can be made by individuals or working groups but for larger ones the task involves enabling the wider group to come to a consensus
 
For tasks that involve making decisions, obviously very small decisions can be made by individuals or working groups but for larger ones the task involves enabling the wider group to come to a consensus
 +
<br /><br />
 +
'''Working Groups'''
 +
<br /><br />
 +
Each of these groups will take on a set of related tasks. Please join a team by adding your name at the bottom of each section
  
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=Registration Process=
 
−
*Task: Provide a method for people to sign up for the event online.
 
−
*Previous method(s): website https://barncamp.org.uk/
 
−
*Volunteers:
 
−
*Comments: When booking is complete (final deadline usually a few days before camp starts), the data from the sign-up website needs to be exported and imported into a laptop for use on the sign-in desk. This laptop has previously been running a [[https://github.com/mikebharris/BAMS| bespoke software]] for this purpose.
 
  
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=Welcome Desk=
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==Liaise with farm==
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*Task:
+
===Tasks===
−
**prepare and operate a system to count arrivals and departures, so we have a real-time head-count of how many people need feeding and to pay our hosts per head for camping per night
+
Talk about...
−
**engage arrivals with how the event operates
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* food - numbers to feed, dietary requirements
−
**check people have paid
+
* need for plates / glasses / mugs etc.
−
**comms hotseat
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* straw bales
−
**hold first-aid kit
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* payment
−
**answering questions and telling people who they need to talk to
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* compost toilets / pissoir
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*Previous methods: all details from last run on [[Welcome_Desk| this page]]
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* seating & tables
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*Volunteers: Mark (+small team, please add your name here)
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** Last time there were no seats when we turned up so we had to do a costly last-minute deal with a chair-hire guy - we need to be super-certain that the farm have access to a suitable number of safe seats well in advance
−
*Comments: note equipment requirements
+
* level of clutter in the barn
 +
* requirement for firewood
  
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=Publicity=
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===Team===
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*Task: Publicise the event.
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*
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*Previous method(s): Facebook, other activist sites, Indymedia, leafleting & stall at anarchist bookfair & other events, social spaces & art spaces
+
*
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*Volunteers:
+
*
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*Comments:
+
<br />
  
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=Update Wiki=
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==Publicity / outreach==
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* Task: bring the info on the Wiki up to date
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===Tasks===
−
* Volunteers:
+
* wiki editing & content refresh
−
* Comments:
+
* update booking site blurb (mostly same as wiki)
 +
* find social media channels / mailing lists / blogs to publicise
  
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=Food=
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===Team===
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* Task: ensure food is provided for the requisite number of people
+
*
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*Previous methods: I think food was provided one year by Highbury Farm and one year by a different catering company. Food was free/included in ticket
+
*
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*Volunteers:
+
*
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*Comments:
+
<br />
  
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=Booze=
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==Programme==
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*Task: Provide booze
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===Tasks===
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*Previous methods: Barrels of cider and beer were acquired and sold per pint/half in plastic glasses. Volunteers did the serving & took money. A till was brought on site, not sure where from.
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* in advance and at the event...
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*Volunteers:
+
* get people to volunteer to give workshops / talks
−
*Comments:
+
* manage timetable
 +
** rearrange things according to what's on offer
 +
** "produce" each day, i.e. prompt anyone who needs prompting to do something, make sure workshop spaces are equipped and ready, timekeeping
 +
* overall facilitation and allocating new roles as required
  
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=Toilets=
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===Team===
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*Task: provide eco loos including private peeing place(s)
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*
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*Previous methods: Provided by Highbury Farm
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*
−
*Volunteers:
+
*
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*Comments:
+
<br />
  
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=Fire pits=
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==Bringing of stuff==
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*Task:  Decide where to put fire pit and ensure wood is available
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===Tasks===
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* Previous methods: Woodsy did it all, I think?
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* Power distribution equipment
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*Volunteers:
+
** 3-phase splitter
−
*Comments: requirement for firewood needs to be part of the deal we make with the farm
+
** C-type terminated cabling, some long runs
 +
** lots of 4-way extensions
 +
* Networks
 +
** router
 +
** switch
 +
** wireless access point x 2
 +
** ethernet-over-power
 +
** long runs of ethernet cable
 +
* Projectors & screens
 +
* Structures
 +
** OARC marquee and a party tent
 +
* Driving a van (or two) to get the stuff to the site
 +
* Buying or borrowing anything we're missing
  
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=Structures=
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===Team===
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*Task:  Provide structures for workshop spaces
+
*
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*Previous methods: People brought OARC marquee and a party tent, and ordered a lot of straw bales via the farm.
+
*
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*Volunteers
+
*
−
*Comments: Last time there were no seats when we turned up so we had to do a costly last-minute deal with a chair-hire guy - we need to be super-certain that the farm have access to a suitable number of safe seats well in advance
+
<br />
  
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=Setting up before the event=
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==Registration & Welcome desk==
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*Task: turning up early to help set up
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===Tasks===
−
*Volunteers
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* Reanimate registration site
−
*Comments
+
* Set start & end dates for registration
 +
* Set price (d/w farm liason) / concessions
 +
* Set & keep on track budget
 +
* Keep track of payments received
 +
* Set up & oversee welcome process
  
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=Driving=
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===Team===
−
*Task: Driving stuff around in vans
+
*
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*Volunteers
+
*
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*Comments
+
* [[User:MaRk|Mark]]
 +
<br />
  
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=Network=
+
==Fun things==
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*Task: Providing equipment and skills to set up on site network
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===Tasks===
−
*Volunteers
+
* fire - check wood supply with farm liaison
−
*Comments
+
* booze - buy & haul cider boxes & ale casks
 +
* set up and run bar
 +
* provide & manage entertainments
 +
* set noise curfew
  
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=Programme=
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===Team===
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*Task: Planning (however loosely) the programme and enabling people to submit talk/workshop proposals
+
*
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*Previous methods: A few hour-long slots per day in each space dedicated to talks/workshops. Proposals were sent in on the mailing list and I think they were all accepted. Some time was also set aside for short talks, which were proposed at the time
+
*
−
*Volunteers
+
*
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*Comments
+
<br />
−
 
 
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=Roles=
 
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*Task: Decide what roles will be required at the event and have a plan for them to be filled
 
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*Previous methods: IIRC there was a Production Manager each day, for general co-ordination, and also a manager of each space, ensuring that things started on time and that workshops etc had the equipment they needed. Also welcomers at the desk ... probably more
 
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*Volunteers: Naomi
 
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*Comments: I think it might be worth having more than one person in a welfare/conflict resolution type role. Not sure if this has been a role before. Obviously hope won't be needed but worth assigning just in case.
 
−
 
 
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=Entertainment=
 
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*Task: organise music, performances, fun things
 
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*Previous methods: Open mic, Raveoke, shamanic laptop healing (??)
 
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*Volunteers:
 
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*Comments:
 
−
 
 
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=Stuff=
 
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*Task: working out what kit is needed over and above what working groups will take their own responsibility for, and arranging for it to appear (see https://mbharris.co.uk/articles/barncamp-a-diy-skillsharing-event/#crucial-things-to-organise)
 
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*Volunteers:
 
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*Comments:
 
−
 
 
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=Dosh=
 
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*Task:
 
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**sourcing money to buy things that are needed, working out what to do about expenses, setting ticket prices / recommended donations / whatever the nice way to say it is
 
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**accounting for cash on-site and keeping it safe
 
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**checking the bank account
 
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*Volunteers: Mark can access the bank account
 
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*Comments: Need one cash box for the bar and one for the sign-in desk
 
−
 
 
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=Liaison with Highbury Farm=
 
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*Task: Confirm dates, what will be paid in return for what - ongoing updates as date approaches
 
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*Volunteers: Mark
 
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*Comments: Mark has started this process but has asked for another person to be co-contact going forward
 
−
 
 
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=Facilitation of the planning process=
 
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*Task: keep an eye on things to ensure everything needed has someone taking responsibility for it; keep on eye on decision making to ensure it is happening and is equitable
 
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*Volunteers: Naomi
 
−
*Comments:
 

Revision as of 21:41, 12 April 2019

If you are interested in any of the following tasks please see this invaluable resource for info and ideas: https://mbharris.co.uk/articles/barncamp-a-diy-skillsharing-event/#getting-things-going

Please enter more tasks below as you think of them.

Feel free to start a wiki page for each task and break it down into subtasks - some of them are very big!

For tasks that involve making decisions, obviously very small decisions can be made by individuals or working groups but for larger ones the task involves enabling the wider group to come to a consensus

Working Groups

Each of these groups will take on a set of related tasks. Please join a team by adding your name at the bottom of each section


Liaise with farm

Tasks

Talk about...

  • food - numbers to feed, dietary requirements
  • need for plates / glasses / mugs etc.
  • straw bales
  • payment
  • compost toilets / pissoir
  • seating & tables
    • Last time there were no seats when we turned up so we had to do a costly last-minute deal with a chair-hire guy - we need to be super-certain that the farm have access to a suitable number of safe seats well in advance
  • level of clutter in the barn
  • requirement for firewood

Team


Publicity / outreach

Tasks

  • wiki editing & content refresh
  • update booking site blurb (mostly same as wiki)
  • find social media channels / mailing lists / blogs to publicise

Team


Programme

Tasks

  • in advance and at the event...
  • get people to volunteer to give workshops / talks
  • manage timetable
    • rearrange things according to what's on offer
    • "produce" each day, i.e. prompt anyone who needs prompting to do something, make sure workshop spaces are equipped and ready, timekeeping
  • overall facilitation and allocating new roles as required

Team


Bringing of stuff

Tasks

  • Power distribution equipment
    • 3-phase splitter
    • C-type terminated cabling, some long runs
    • lots of 4-way extensions
  • Networks
    • router
    • switch
    • wireless access point x 2
    • ethernet-over-power
    • long runs of ethernet cable
  • Projectors & screens
  • Structures
    • OARC marquee and a party tent
  • Driving a van (or two) to get the stuff to the site
  • Buying or borrowing anything we're missing

Team


Registration & Welcome desk

Tasks

  • Reanimate registration site
  • Set start & end dates for registration
  • Set price (d/w farm liason) / concessions
  • Set & keep on track budget
  • Keep track of payments received
  • Set up & oversee welcome process

Team


Fun things

Tasks

  • fire - check wood supply with farm liaison
  • booze - buy & haul cider boxes & ale casks
  • set up and run bar
  • provide & manage entertainments
  • set noise curfew

Team


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