Difference between revisions of "Be the Media space at Big Green Gathering 2009"

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[[Image:352450.jpg]]
 
[[Image:352450.jpg]]
  
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The space would be a largish tent providing sufficient space to have the
+
===Workshops & cybersuite===
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new improved suite of BW computers in one part alongside a stall of
 
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alternative media videos and information as a space for discussions,
 
−
debates and workshops; these latter we are currently working on defining.
 
  
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We have currently ordered the following from the BGG:
+
Co-ordinators: Mike, Sean, Dave, Ben.
  
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* A 30' x 30' army-style tent of a dark canvass (or white if not available), similar to the 2007 Be the Media tent at the BGG.
+
Our front out house will be a 30' x 30' army-style tent of a dark canvass (or white if not available) that is being supplied to us by the BGG.  This will be a shared space featuring an area for workshops and the Internet terminals along two of the side walls.
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* 8 trestle tables
 
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* 16 chairs
 
  
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Bristol Wireless also has the following:
+
We have also 8 trestle tables and 16 chairs on order from the BGG to furnish the space.  Bristol Wireless is also in possession of some additional lightweight aluminium chairs for the space.
  
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* 2 trestle tables
+
We were hoping to hire flooring from Sam Hermitage, who has since reneged on this offer because of his previous experience with loosing stuff at the BGG.
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* 12+ lightweight aluminium chairs.
 
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* 6m x 4m lightweight 'party' tent for crew kitchen/chilling.
 
  
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We could also do with ordering the following from the BGG:
+
We have requested straw bales, but this was refused on the basis of fire regulations.
  
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* Matting (some flooring is available)
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If we could get hold of some matting or carpet that would be good.
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* Wooden pole for wireless mast (we can order one of these from the big green, need an auger to sink it)
 
  
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Jean Vidler has offered us some (modular plastic) flooring:
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===Kitchen===
  
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Green Futures has a bit of slot-together marquee flooring, 400 sq ft. We
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Co-ordinators: Becky, John
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will be taking it to Glastonbury, so it might be a bit muddy depending on
 
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conditions. We can usually get hold of bits of carpet as well. We would bill
 
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for fuel to transport it there. Somebody from the IT marquee would have to
 
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lay it and pack it back up for despatch - 8 staff hours in all I suppose.
 
  
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That implies two hours work for two people at the start and end of the event.  She needs to know by the beginning of June.
+
The kitchen will be set-up in Bristol Wireless's 6m x 4m party tent.  We hope to obtain Linda's wooden trestle tables from St Werburghs for this, but otherwise we'll need to improvise.
 +
 
 +
===Crew refreshments area===
 +
 
 +
We are looking for a frame/party tent for this.  We'll need same tables and chairs for this space.
  
 
==Workshops & debates==
 
==Workshops & debates==
−
 
−
This year the workshops and debates will be in the BGG programme accompanied by an article of 150 words, a link and a picture.  The deadline for the article is end of May and the programme grid mid-June.
 
  
 
For more details, see the special page on [[BGG 2009 workshop planning|workshops at the Big Green Gathering 2009]]
 
For more details, see the special page on [[BGG 2009 workshop planning|workshops at the Big Green Gathering 2009]]
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==BGG Web site==
 
==BGG Web site==
  
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We need to produce some short content for the BGG web site, somewhere here:
+
The text and links at [[BGG 2009 text for web site and programme|text for the Big Green Gathering 2009 programme]] were submitted to Bruce at the BGG before the end of June by Mike, although no-one has managed to update the relevant section on the BGG's web site since then. Is ERROR in text which says IMF instead of WTO - brace for looking a bit foolish :)
−
 
 
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http://www.big-green-gathering.com/index.php?pageid=10
 
−
 
 
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In Jean's words: ''"image/s would be nice...it doesn't have to be long & flowery..."''
 
−
 
 
−
The text and links at [[BGG 2009 text for web site and programme]] were submitted to Bruce at the BGG before the end of July by Mike..
 
−
 
 
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==Time table / activities==
 
−
 
 
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Current proposal is to have each day:
 
−
 
 
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* morning internet session
 
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* morning workshop session
 
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* afternoon workshop session
 
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* afternoon internet session
 
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* evening internet session (optional)
 
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* evening diy-media film showing
 
−
 
 
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We need to work this into a schedule.
 
  
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===Additional activities===
+
==Additional activities==
  
 
A number of additional activities have been suggested and will be taking place:
 
A number of additional activities have been suggested and will be taking place:
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==Crew==  
 
==Crew==  
  
−
Working draft at http://docs.google.com/Doc?id=afp3skgbfk6q_467d4h7gbhc&hl=en_GB
+
Working draft at http://docs.google.com/Doc?id=afp3skgbfk6q_467d4h7gbhc&hl=en_GB   Set-up crew will be arriving on site as early as Thursday 23rd and leaving on Tuesday 4th August. 
 +
 
  
 
We need the following crew:
 
We need the following crew:
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Along side these roles we may also have some ''guests'' who come to get involved in the workshops and debates.
 
Along side these roles we may also have some ''guests'' who come to get involved in the workshops and debates.
 +
 +
There is a mailing list at http://lists.psand.net/cgi-bin/mailman/listinfo/bwcybertent and potential crew can let Mike & Sean know of their availability by [http://doodle.com/participation.html?pollId=zmer7h6z6tqswg2d using this corporate planning tool].
 +
  
 
===Bristol Wireless production IT crew===
 
===Bristol Wireless production IT crew===
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==Crew food==
 
==Crew food==
  
−
We will request some crew food tickets from the BGG but probably won't be able to feed everyone with them.
+
We're organising our own crew food catering this year. Each confirmed crew members needs to pay up £20 in advance (£10 for kids) in order to cover 3 meals a day during the event.  We'll be requesting that the BGG feed advance set-up crew.
−
 
 
−
There's a possibility of having some crew food cooked for us, perhaps one or two meals a day.  Crew would need to agree to buy in to this and contribute financially.
 
  
 
==Power==
 
==Power==
  
−
The space would be powered again by Magrec, but this time would have the additional support of Sam Rossiter and his wind generator and batteries, as opposed to Ray-Mundo, who is not available this year.  Mike also has limited power on-board his van.
+
The space would be powered again by Magrec, but this time would have the additional support of Sam Rossiter and his wind generator (currently broken and most probably not available) and batteries (unknown capacity), as opposed to Ray-Mundo, who is not available this year.  Mike also has limited power on-board his van.
  
 
===Power requirements===
 
===Power requirements===
 +
 +
A good source of reference mostly relevant to the BGG are the [[Guidelines for fair usage of power at Climate Camp 2008]].
 +
 +
Magrec can supply a constant feed of 500 to 600 watts during daytime, weather permitting.
  
 
{|
 
{|
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|-
 
|-
 
|Bristol Wireles cybersuite
 
|Bristol Wireles cybersuite
−
|
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|12 hours
−
|
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|500 watts
 
|
 
|
 
|-
 
|-
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|
 
|
 
|-
 
|-
−
|Cinema
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|Satellite+router
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|
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|12 hours
−
|
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|100 watts
−
|
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|1.2kW
 
|}
 
|}
  
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==Cinema==
 
==Cinema==
  
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John will be bringing his LED project for us to show films in the evening and also VisionOn.TV, the new project of Undercurrents would be on board with their World's smallest cinema to show grass roots films and also to take part in the running of workshops.
+
John will be bringing his LED project for us to show films in the evening  
 +
 
 +
VisionOn.TV, the new project of Undercurrents were to have been on board with their World's smallest cinema to show grass roots films and also to take part in the running of workshops but they are now farmed out to AMARE as we don't have enough power / structures for them and they delayed too long in confirming.
  
 
==Kit List==
 
==Kit List==
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So much of what we do is supported by hidden costs or people donating their own resources
 
So much of what we do is supported by hidden costs or people donating their own resources
 
The purpose of this is to establish exactly how much it is costing us to put on this event and supply services. Not sure how this particular section will pan out or what we will all agree constitutes a real expense but at least this is a start.
 
The purpose of this is to establish exactly how much it is costing us to put on this event and supply services. Not sure how this particular section will pan out or what we will all agree constitutes a real expense but at least this is a start.
 +
 +
==Travel==
 +
 +
If coming by public tranbsport the BGG website recommends that people catch the train/bus to Weston-Super-Mare and then catch the special big red bus service from the station to the Big Green Gathering site (£4 each way - service starts wednesday).
  
 
==Chores==
 
==Chores==
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===TODO===
 
===TODO===
  
−
ACTION:  Mike, Sean & Ben to provide full crew numbers to Jean.
+
* ACTION:  Mike, Sean & Ben to provide full crew numbers to Jean: Jean to confirm how she wants this info presented.
 +
* ACTION:  Mike to liaise with someone to print + laminate giant copy of workshop timetable
 +
* ACTION:  Dave to sort Indy dvd and infostall
 +
* ACTION:  Dave to liaise with Guy to produce photo exhibition
 +
* ACTION:  All: to find extra crew refreshments tent.
 +
* ACTION:  Becky & John to finalise food.
 +
* ACTION:  Mike to gather in food money for Becky.
 +
* ACTION:  Rich to place cyder order.
 +
* ACTION:  Bob/Lesley to confirm Amare & Green Business requirements, and Sean to cost out.
  
−
ACTION:  Ben to work on programme outline, Mike to write article.  All to contribute to programme.
+
===Completed actions===
  
−
ACTION:  VisionOn.tv to provide their proposal and crew requirements.
+
DONE:  Jean to confirm Mike's request for the BGG to source a 30'x30' army-style marquee along with eight trestle tables and 16 chairs.  
  
−
ACTION:  Write article for web site (anyone??).
+
DONE:  Mike to liaise with Clive, Sam R and Sam H over power provision for space.
  
−
ACTION:  To launch Doodle (currently http://doodle.com/participation.html?pollId=zmer7h6z6tqswg2d)
+
DONE:  Mike to liaise with VisionOn.TV as to their involvement and ticket and crew requirements.
  
−
===Completed actions===
+
DONE: Ben to work on programme outline, Mike to write article. All to contribute to programme: DONE by Mike, Ben & Dave
  
−
DONE:  Jean to confirm Mike's request for the BGG to source a 30'x30' army-style marquee along with eight trestle tables and 16 chairs.  
+
DONE: VisionOn.tv to provide their proposal and crew requirements. VisionOn moved to Amare.
  
−
DONE:  Mike to liaise with Clive, Sam R and Sam H over power provision for space.
+
DONE: Write article for web site (anyone??). Mike did it with Sean's help.
  
−
DONE: Mike to liaise with VisionOn.TV as to their involvement and ticket and crew requirements.
+
DONE: To launch Doodle (currently http://doodle.com/participation.html?pollId=zmer7h6z6tqswg2d)

Latest revision as of 15:22, 10 July 2009

What was in 2007 two spaces: Be the Media and the Bristol Wireless Cybertent would be one single space in 2009. The team would be made up of those who have previously done the BGG and also the same space at the Camp for Climate Action as well as HacktionLab.

Space

352450.jpg

Workshops & cybersuite

Co-ordinators: Mike, Sean, Dave, Ben.

Our front out house will be a 30' x 30' army-style tent of a dark canvass (or white if not available) that is being supplied to us by the BGG. This will be a shared space featuring an area for workshops and the Internet terminals along two of the side walls.

We have also 8 trestle tables and 16 chairs on order from the BGG to furnish the space. Bristol Wireless is also in possession of some additional lightweight aluminium chairs for the space.

We were hoping to hire flooring from Sam Hermitage, who has since reneged on this offer because of his previous experience with loosing stuff at the BGG.

We have requested straw bales, but this was refused on the basis of fire regulations.

If we could get hold of some matting or carpet that would be good.

Kitchen

Co-ordinators: Becky, John

The kitchen will be set-up in Bristol Wireless's 6m x 4m party tent. We hope to obtain Linda's wooden trestle tables from St Werburghs for this, but otherwise we'll need to improvise.

Crew refreshments area

We are looking for a frame/party tent for this. We'll need same tables and chairs for this space.

Workshops & debates

For more details, see the special page on workshops at the Big Green Gathering 2009

BGG Web site

The text and links at text for the Big Green Gathering 2009 programme were submitted to Bruce at the BGG before the end of June by Mike, although no-one has managed to update the relevant section on the BGG's web site since then. Is ERROR in text which says IMF instead of WTO - brace for looking a bit foolish :)

Additional activities

A number of additional activities have been suggested and will be taking place:

  • Live and on-going workshops on providing written media content, perhaps liaising with the Mendip Munters (Green Print) and the AMARÉ staff office publication.
  • Live and on-going roving workshops on radio reports (FlashRadio suggested for organising this).
  • Photo desk -> slide-show: a machine for collecting photos from around the festival to show on projector screen during the evening.
  • Green Radio: we won't be doing much directly with Green Radio (save providing them with some net access). Streaming of Green Radio will take place using a dedicated streaming laptop backstage in production connected to a tranny tuned into the FM broadcast.

Crew

Working draft at http://docs.google.com/Doc?id=afp3skgbfk6q_467d4h7gbhc&hl=en_GB Set-up crew will be arriving on site as early as Thursday 23rd and leaving on Tuesday 4th August.


We need the following crew:

  • Those willing to arrive the Saturday or Sunday before the festival and help set up the space.
  • Those willing to run the space during the event, includes looking after the internet access, staffing the be the media table, organising the workshop space, closing and opening.
  • Those up for helping with providing a limited amount of crew food (see below).
  • Those willing to provide back-room tech support to the space during the event.
  • Those willing to tat-down the space at the end of the festival, staying till the Tuesday afterwards.
  • Those looking to facilitate debates and run workshops.

Along side these roles we may also have some guests who come to get involved in the workshops and debates.

There is a mailing list at http://lists.psand.net/cgi-bin/mailman/listinfo/bwcybertent and potential crew can let Mike & Sean know of their availability by using this corporate planning tool.


Bristol Wireless production IT crew

Bristol Wireless is providing some production IT services this year. This is a paid opportunity and Bristol Wireless will be responsible for providing staffing for this in addition to the crew for the be the media space. Crew can moonlight before the event (from the 23rd onwards) to work on the production side.

Crew food

We're organising our own crew food catering this year. Each confirmed crew members needs to pay up £20 in advance (£10 for kids) in order to cover 3 meals a day during the event. We'll be requesting that the BGG feed advance set-up crew.

Power

The space would be powered again by Magrec, but this time would have the additional support of Sam Rossiter and his wind generator (currently broken and most probably not available) and batteries (unknown capacity), as opposed to Ray-Mundo, who is not available this year. Mike also has limited power on-board his van.

Power requirements

A good source of reference mostly relevant to the BGG are the Guidelines for fair usage of power at Climate Camp 2008.

Magrec can supply a constant feed of 500 to 600 watts during daytime, weather permitting.

Group/activity Running time (per day) Average power (watts) Daily consumption (kWh)
Bristol Wireles cybersuite 12 hours 500 watts
Debating/talk space
Satellite+router 12 hours 100 watts 1.2kW

Internet

Internet connectivity for the space would be provided by a dedicated satellite dish located behind the Be the Media space. We are considering an additional wireless infrastructure link back to the production area to connect to the internet access back there: this gives a two-way fall-over backup.

Cinema

John will be bringing his LED project for us to show films in the evening

VisionOn.TV, the new project of Undercurrents were to have been on board with their World's smallest cinema to show grass roots films and also to take part in the running of workshops but they are now farmed out to AMARE as we don't have enough power / structures for them and they delayed too long in confirming.

Kit List

http://www.mindmeister.com/21638609 Email Sean for edit rights

Expenses

Potential & Actual

List personal costs & organisational costs here So much of what we do is supported by hidden costs or people donating their own resources The purpose of this is to establish exactly how much it is costing us to put on this event and supply services. Not sure how this particular section will pan out or what we will all agree constitutes a real expense but at least this is a start.

Travel

If coming by public tranbsport the BGG website recommends that people catch the train/bus to Weston-Super-Mare and then catch the special big red bus service from the station to the Big Green Gathering site (£4 each way - service starts wednesday).

Chores

TODO

  • ACTION: Mike, Sean & Ben to provide full crew numbers to Jean: Jean to confirm how she wants this info presented.
  • ACTION: Mike to liaise with someone to print + laminate giant copy of workshop timetable
  • ACTION: Dave to sort Indy dvd and infostall
  • ACTION: Dave to liaise with Guy to produce photo exhibition
  • ACTION: All: to find extra crew refreshments tent.
  • ACTION: Becky & John to finalise food.
  • ACTION: Mike to gather in food money for Becky.
  • ACTION: Rich to place cyder order.
  • ACTION: Bob/Lesley to confirm Amare & Green Business requirements, and Sean to cost out.

Completed actions

DONE: Jean to confirm Mike's request for the BGG to source a 30'x30' army-style marquee along with eight trestle tables and 16 chairs.

DONE: Mike to liaise with Clive, Sam R and Sam H over power provision for space.

DONE: Mike to liaise with VisionOn.TV as to their involvement and ticket and crew requirements.

DONE: Ben to work on programme outline, Mike to write article. All to contribute to programme: DONE by Mike, Ben & Dave

DONE: VisionOn.tv to provide their proposal and crew requirements. VisionOn moved to Amare.

DONE: Write article for web site (anyone??). Mike did it with Sean's help.

DONE: To launch Doodle (currently http://doodle.com/participation.html?pollId=zmer7h6z6tqswg2d)

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